New committee every September. New cast every term. Fringe transfer next August. Limelight is the bit of your society that doesn't graduate - so the next committee inherits a working system instead of three Google Docs and a shared Dropbox.
New cast sign up at the fair, get onboarded straight into the first show, and the directorial brief is on their phone before they've left the marquee.
Take the production on tour to the Fringe without rebuilding the schedule. Same show, new venue, new dates, same cast. Tech run goes out as usual.
This year's president hands over a populated society with active shows, member history and admin access already in place. No "where's the Google Drive password" emails.
The society owns the account, not any one student. New president takes over admin in a click; old president drops down to alumnus. Three years of show history stays put.
Pre-rehearsal notifications go to the phone in the library tote. The schedule lives in the app, so cast can plan dissertation hours around it instead of finding out at 7pm.
Each production owns its own calendar; cast see only their show. Venue sheet exports cleanly for the Students' Union to slot into the wider booking system.
President, treasurer, social sec, director - each role gets the right access. Handover means changing who holds the role, not migrating everything to a fresh account.
I inherited the presidency with absolutely no notes and a Trello board from 2022. After we moved everything to Limelight, this year's handover was a fifteen-minute conversation. That alone is worth it.
Free for cast, free trial for committees, student-society pricing if you stay. Hand the next president a working system, not a Trello board.